The following instructions show you how to connect to the F and G drives on the EHS employee file server. Many people have moved over to having all of their files on Google Drive, but those who have shared folders may want to connect to the file server while off campus.
The F drive is your personal folder and will be slightly different for all users. The G drive is common to everyone but everyone has different rights to different folders.
Note: Regardless of how you connect to the file server, when you are off campus you must use the EHS VPN so that your computer is connected to the EHS network. If the VPN software on your computer does not have an active connection to EHS, you will not be able to connect to the file server.
If you are using a school computer, it is likely that your F and G drives have already been set up for you. There is no need to repeat this process if your drives show up in your Computer listings (though they will appear to be disconnected if the VPN is not active).
If you need to set up the VPN first, go here: http://ehsweb.net/faq/vpn/
Creating shortcuts for easy access
Making an icon on your computer’s desktop will allow you to return to your G and F drive folders with one-click after the initial setup.
First, connect to the school VPN. Assuming that the software is installed, right-click on this icon in the bottom right tray of your desktop, click Connect, and go through the sign-in process.
Right-click on your desktop (or in a folder where you would like to keep these shortcuts), select New, then Shortcut.
In the box, type \\10.1.3.32\g\
This is the name of our employee file server and the “G” drive on the server.
For the username, type ehsnet\ or ehsnet.org\ followed by your username.
The password is your usual network/email password.
For the name of the shortcut, you can type whatever you want. it will not affect how the shortcut works.
Once you click Finish, there will be a shortcut on your desktop that you can double click to get access to the G drive.
It may take a few seconds to connect. Your connection at home or on the road will not be as fast as if you were on campus.
When you disconnect from the VPN or reboot your computer, you will not automatically reconnect to this folder. You will need to connect to the VPN and then click the shortcut. You will not need to recreate the shortcut every time.
To create a shortcut to your personal F drive, you can repeat all of the steps above with two differences:
On the shortcut location step, change the location to the following:
where you would substitute your username in for the last part.
Follow the same steps as above for the G and F drives, but use the following for the address:
If you need to make a quick connection to any network folder without making a permanent shortcut, you can do the following:
Click on the File Explorer folder icon in the taskbar.
In the address bar near the top, type one of the following:
\\cypher.ehsnet.org\g\ for the G drive
\\cypher.ehsnet.org\f\YOUR_USERNAME\ for your F drive
Once you hit enter, you may be asked to enter your username and password. Use your normal school credentials and the folder you typed will come up after a short delay.